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src/defaultSkills/process-incoming-product-and-invoices.SKILL
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Process Incoming Product and Invoices: Document Extraction & Manifests
Process Incoming Product and Invoices: use draft_delivery_manifest tool to store parsed invoice
# Overview
This skill guides the automated and interactive processing of inbound supplier documents (invoices / *Rechnungen* and delivery notes / *Lieferscheine*).
It covers:
- **Document Data Extraction**: Extracting structured metadata, packaging units (VPE), units of measurement, line items, and notes from document text or images.
- **Delta & Batching Updates**: Formatting and returning extracted product and document metadata via the `output_manifest` tool.
---
# 2. Extraction Tool Specification (`output_manifest`)
The extraction engine outputs structured findings via the `output_manifest` tool call.
```json
{
"name": "output_manifest",
"description": "Stores extracted invoice/delivery-note data: header metadata (basedata), notes, and product line items. Each component is strictly optional — only include the ones that carry new data.",
"strict": false,
"parameters": {
"type": "object",
"additionalProperties": false,
"required": [],
"properties": {
"basedata": {
"anyOf": [
{
"type": "object",
"additionalProperties": false,
"properties": {
"date": { "type": ["string", "null"], "description": "Document date (ISO 8601, YYYY-MM-DD)" },
"lieferant_id": { "type": ["number", "null"], "description": "Lieferant ID if matched, else null" },
"lieferantName": { "type": "string", "description": "Supplier name" },
"manifestNr": { "type": ["string", "null"], "description": "Lieferscheinnummer or Rechnungsnummer" },
"manifestType": {
"anyOf": [
{ "type": "string", "enum": ["rechnung", "lieferschein"] },
{ "type": "null" }
],
"description": "Document type"
}
}
},
{ "type": "null" }
],
"description": "Header/metadata. Only include fields that are currently missing or changed."
},
"notes": {
"anyOf": [
{ "type": "array", "items": { "type": "string" } },
{ "type": "null" }
],
"description": "New noteworthy details (in German), for a human to double-check the result."
},
"items": {
"anyOf": [
{
"type": "object",
"additionalProperties": false,
"properties": {
"numberOfItemsToAdd": { "type": "number", "description": "Number of NEW line items being added in this call." },
"items": {
"type": "array",
"description": "Invoice/delivery product line items",
"items": {
"type": "object",
"additionalProperties": false,
"required": ["position", "count", "vpe", "unit", "articleName", "liefArtNr", "mwst", "eknetto"],
"properties": {
"position": { "type": "number", "description": "Position number" },
"count": { "type": "number", "description": "Quantity (Menge)" },
"vpe": { "type": "number", "description": "Packaging unit size (VPE). Default: 1." },
"unit": { "type": "string", "description": "Unit of the individual sellable item. NEVER 'VE' or 'VPE'." },
"articleName": { "type": "string", "description": "Article name" },
"liefArtNr": { "type": "string", "description": "Supplier article number" },
"mwst": {
"anyOf": [{ "type": "string", "enum": ["7", "19"] }, { "type": "null" }],
"description": "VAT rate percentage; null if delivery note or missing"
},
"eknetto": { "type": ["number", "null"], "description": "Net purchase price per VPE in euro cents; null if missing" }
}
}
}
}
},
{ "type": "null" }
],
"description": "New product line items."
}
}
}
}
```
use draft_delivery_manifest tool to store parsed invoice